Records Management Center

Services

• Records Management Services

  Records Management Center has provided document and records management solutions to the CSRA business community for more than 20 years. We provide secure and reliable Records Management solutions, as well as climate-controlled storage for temperature-sensitive material such as microfilm and microfiche. Our dependable staff will respond quickly to your requests, always making sure you have fast access to your documents. Our highly trained staff will come to your location to perform packing and file conversion services. Got a question? Want to schedule a pick up or delivery? Simply call and speak directly to one our staff members. We utilize the latest technology to better serve your Augusta, Georgia Records Management needs. Every box is scanned and assigned a specific location in our high density racks and tracked by Total Recall, our electronic records management software developed by DHS Associates. Access your records managed in our warehouse via the web from the comfort of your office or home. Generate inventory, tracking and billing reports with a click of your mouse. Our facility meets or exceeds all the industry standards and guidelines for Augusta, GA Records Management. The facility is monitored 24 hours a day, 7 days a week to prevent unauthorized access and to detect motion, smoke and fire. Discover the difference of Records Management Center's personal service and see why we're the CSRA's #1 choice for Augusta Records Management.

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• Document Imaging Services

  Records Management Center can provide scanning and document conversion from existing paper documents to an electronic form. We are your source for high-volume and high-quality document imaging. By scanning and converting documents into an electronic format, we provide a simple and easy file retrieval solution for your organization. Scanning Services -Digitally scanned documents (saved on disk or online access) -Customized file search by name, chart number, doctor, date of birth, etc. -Store your electronic file off-site in our safe, secure facility -Prompt electronic file delivery (Scan On Demand) Scan on Demand Digitally-scanned documents can instantly be transmitted electronically to you via email. We provide quick turn-around for Scan On Demand requests. Digital Records Management System In today's business environment, most companies are expected to accomplish more with less, while at the same time improve efficiency and customer satisfaction. We have partnered with Data Chambers to provide you with that opportunity without your having to invest in the ever changing technology required to benefit from "Digital Records Management". Below is a list of Data Chambers features and benefits: -Record retrieval from your desktop -Eliminate the concern associated with locating original documents -Direct fax capability -Direct e-mail capability -Improved response time - improving customer service -Simultaneous access for multi-user, highly active document types -Fully HIPAA compliant -Reclaim costly office space

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• Shredding & Destruction Services

  Secure shredding and destruction of information has always been an integral part of a well-maintained records management program. The rise of identity theft and other issues has led to new federal legislation requiring businesses to demonstrate compliant destruction of corporate records. Records Management Center will help protect you against identity theft and corporate espionage by shredding all of your sensitive material in a safe, secure and timely manner. Upon your request, we’ll even provide a Certificate of Destruction for your records in the event you are ever audited. All Record Management Center employees are bonded and must sign a confidentiality agreement when hired. And, 100% of the paper we shred is recycled! Secure Shredding Features -Off-Site Shredding and on-site placement and scheduled rotation of security consoles and bins -Management of one-time purge and destruction of records -Highly trained staff to ensure confidential and secure handling of records -Records center destruction fulfillment to follow our clients’ retention schedules and policies -Certificate of Destruction provided upon request -Industrial shredder – secure ½ inch strips -100% of the paper we shred is recycled -Most items are destroyed within 24 hours -Bulk rates per pound (more weight – lower price) -We offer different sizes of containers to meet your ongoing shredding needs Reasons you should consider a secure shredding environment: -HIPAA -Sarbanes Oxley -FACTA Disposal Rule -GA Senate Bill 425 -Gramm-Leach-Bliley Act

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• Data Backup Services

  Records Management Center provides media storage solutions to protect our customers' most sensitive and valued data. We offer magnetic media storage in climate-controlled storage areas within our records management service center and computer back-up tape rotation services that are scheduled according to the client's needs -- daily, weekly or monthly. Storage Facility -Climate-controlled environment -Accessible only by authorized RMC personnel -We provide storage case & carrying case -Keys to case provided -Water/Fire-proof case -Exchanges are based on customer request -Emergency delivery service -Consulting services Data on Demand -Quick turn-around time for data requests -Design your own backup data delivery strategy

  Link: Data Backup Services